WHITTIER OAKS HOMEOWNER’S ASSOCIATION, INC.

C/O Residential Management Concepts, Inc.

778 South Military Trail

Deerfield Beach, FL  33442

954-426-0151 Fax 954-426-0645

 

MINUTES OF THE BOARD OF DIRECTORS MEETING OF WHITTIER OAKS HOMEOWNER’S ASSOCIATION HELD ON MONDAY, APRIL 20, 2009 AT THE NEW CITY HALL AT 7:00 P.M.

 

The minutes of the meeting of Whittier Oaks Homeowner’s Association held on Monday, April 20, 2009 at the New City Hall at 7:00 P. M.

 

Prior to beginning the meeting, Lt. Rosende of the Broward Sheriff’s Office gave a presentation about crime in the community.  The # 1 crime conveyance is burglaries.  There were three car thefts and all were due to unlocked doors.  They see personal items, equipment and other items left in the car.  He stated that with the use of helicopters a few weeks ago they caught some burglaries with the help of dogs.  Some of the stolen property was recovered.  Terra Mar Park had some incidents last week.  A few weeks ago there were some smash and bash, windows were broken and purses were stolen from cars.  Some criminals come from South Miami.  The Lt. left some brochures, a newsletter and some prescription drub alert.

Lt. Rosende stated that BSO has been on Hillsboro for the illegal parking and have written many tickets having positive results.

The Lt. Was thanked for coming to the meeting and bringing the information on the community.

Rodger Carver called the meeting to order at 7:15 P. M.

 

Those present were Dominick Peri, President, Carol St. Aubin, Vice President, Kevin Burger and Mark Harris, Directors and Patricia Levis, Secretary.  Melissa Heller was absent with prior notice.  Also present from Residential Management were Rodger Carver and Anne Reyes.

 

Prior to beginning, Rodger Carver stated that there is no statute that states that there should be a Good & Welfare at the meeting and that it is not necessary to have more than the Budget and Annual meeting but this Board does have monthly meetings.  Rodger Carver stated that no outbursts would be allowed at future meetings.  If there are questions, they could be asked and if they cannot be answered immediately, Rodger Carver would get the answer.

 

Dominick Peri stated that he had a letter of resignation from the Board from Ron Kent.

 

Dominick Peri moved to accept the resignation of Ron Kent from the Board; seconded by Carol St. Aubin.  All in Favor.  Motion carried.

 

                                                                                                                       

 

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MINUTES OF THE BOARD OF DIRECTORS MEETING OF WHITTIER OAKS HOA HELD ON MONDAY, APRIL 20, 2009 AT NEW CITY HALL

 

Carol St. Aubin moved to have Lisa Depace to fill the vacancy on the Board left by Ron Kent’s resignation.  Carol St. Aubin stated that Lisa has lived in Whittier Oaks for twelve years, has been a President on the Board of another Association, she has volunteered for being on the landscape

committee as well as making it clear that if someone resigned from the Board, she would be interested in taking the position.

 

Carol St. Aubins moved to approve Lisa Depace to fill the vacancy left by Ron Kent’s resignation; seconded by Marc Harris.  All in favor.  Motion carried.

 

Lisa Depace accepted the position to join the Board.

 

MINUTES

Mark Harris moved to waive the reading of the minutes from the March 23, 2009 Board of Directors meeting and to approve as corrected; seconded by Carol St. Aubin.  All in favor.  Motion carried.

 

FINANCIALS

Rodger Carver stated that as of April 20, 2009 the 1st United Bank Operating Account had a balance of $9,712.62, the First Southern Bank had $43,669.96; the 1st United Bank Reserve had $52,917.73, and due from the operating account was $16,000.00.  Therefore as of April 20, 2009 there was an Unaudited total of $122,300.31.

Rodger Carver also stated that there was $97,330.27 in delinquent accounts.  He also stated that a large amount of the delinquency is due from foreclosed homes. 

 

Mark Harris asked if accounts are sixty days over what happens.  Rodger Carver replied that after thirty days it goes to collections.

 

A discussion about homes in the community ensued.

Kevin Burger stated that they should be concerned about the delinquencies but $about $45,000.00 is current.  It was stated that some residents are under a stipulation agreement and are making monthly payments.

Mark Harris asked if residents are being told that they can make arrangements.

 

Carol St. Aubin asked if the new signs were ordered.  Rodger Carver stated that the check was issued.

She also asked if the sign could be used to post a reminder to pay dues.

 

COMMITTEE REPORTS

PROPERTY

Rodger Carver stated that Carol St. Aubins and he could meet weekly on Fridays to discuss the community.  He also reported that the issues being worked on such as the lights on the pillar and

 

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MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WHITTIER OAKS HOA HELD ON MONDAY, APRIL 20, 2009 AT THE NEW CITY HALL

 

Island are being fixed.  The timers were set to run 7:00 to 7:00 but one is going on at 5:30.  Ryan would be back on Tuesday, to also fix roof tiles that needed work.

 

Rodger reported that the violation list from the previous months a second letter was sent and some new ones.  He stated that he and Carol St. Aubin’s would go to do a violation ride to review all violations once again.

 

Carol St. Aubins asked what can be done to violators that do not comply? 

Dominick Peri stated that the Association must continue to send letters.  It was suggested to call Code Enforcement and talk to them to see if they could help keep City of Parkland beautiful.

 

Although it may not be a violation to code enforcement they may help intervene.  Rodger Carver stated that he would call them.  He also suggested to go to the Master Association for help.

 

Marc Harris stated that the Board should be thinking of things that can be done to residents in order to get them to pay.  Dominick Peri stated that the Association cannot take certain things away.

 

It could be stated that “as a result of your delinquency you will lose your ----“ (could possibly state that your lawn would be cut less). The letter should be addressed to each homeowner.

 

Rodger Carver stated that he spoke to Bell South.  Carol stated that they saw the metal boxes that need to have something planted around them.  Bellsouth advised Rodger that they would not pay for shrubs and that possibly years ago they might have but not now.  Rodger Carver stated that he would try customer service again.

 

LANDSCAPE COMMITTEE

Carol St. Aubin and Lisa Depace walked by all the Islands.  Carol took pictures and stated sod is needed, weeds need to be killed and beds cut back.  Many things are dead.  She recommended to have the plants removed, close the beds and put mulch in.  With the pictures she has some recommendations for different plants.  She also stated that she has quotes for sod and mulch. 

One is from NuTurf, they were charging $275 down to $225.00.

A discussion about mulch and how it would be put throughout the island, medians and entranceway ensued.

Nu Turf also gave a mulch quote and one for spraying the beds.  $2400.00 for sod and $1400.00 for spraying.

Dominick Peri asked how may pallets would they need.  It was stated about five pallets of sod would be needed.

The discussion continued about sod, weeds, mulch and plants and if there was a good time for plantings.

 

 

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MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WHITTIER OAKS HOA HELD ON MONDAY APRIL 20, 2009 AT NEW CITY HALL

 

 

Mark Harris moved to retain NuTurf for spraying at an expense of $1400.00; seconded by Carol St. Aubin.  Prior to voting, Kevin Burger wanted to discuss if there were funds to do this.  Carol St. Aubin responded that she had discussed this with Rita Barrett of Residential and the expense is in the budget.

 

After the question was answered the Board voted on the motion.  All in Favor, Motion Carried.

 

SOD- A discussion of costs ensued.  It was suggested to call a company, The Sod Father.  A discussion of who to use and if they would cut in the sod continued.

 

Dominick Peri stated Covenant would be the new landscaper and he would be around to do the cut in and work.

Kevin Burger moved to approve Covenant to put in sod at a cost of $200.00 per pallet not to exceed five pallets; seconded by Carol St. Aubin.  All in favor.  Motion carried.

 

A discussion about collections and attorneys ensued and on Tuesday a copy of each proposal would be sent to the board for review.

 

Dominick Peri returned the books for the purchase of dog stations and signs in order to discuss what to purchase and where the signs should be located.  Dominick Peri stated one should be put behind bushes near the entrance across from his property.  It was also commented that the Janitorial Service would clean them out two times a week as they are on property.

 

Carol St. Aubin made a motion to approve the purchase of three (3) dog signs and two (2) receptacles to put on certain islands to be determined at a later date; seconded by Lisa Depace.

Four members agreed, two members disagreed.  Motion Carried.

 

Prior to closing the meeting, Dominick Peri stated that he would like to discuss the letter that was written after the last meeting.  At this time he would not read the letter but it would be attached to the minutes and posted on the Website.  The Board decided not to mail it but the Board all agreed to the letter.

 

There being no further business before the Board, Kevin Burger moved to adjourn the meeting; seconded by Patricia Levis.  All in favor.  Motion Carried.

 

The meeting was adjourned at 8:30 P.M.

Respectfully submitted on behalf of the

Secretary of Whittier Oaks HOA